Some of the following requirements are typically asked by companies and agencies to ensure the authenticity of a reimbursement claim:

In today’s society where lying and scamming people is a mainstream occurrence, a lot of agencies have doubled their security measures against false claims and fraudulent activities. One other key reason for providing an Expense Management Process in a company or in an organization is to make sure that all reimbursement claims are legitimate and that these claims are not fraudulent or frivolous. Expense Forms ensure that you remain within the allotted budget.Expense Forms ensure that your manager or supervisor is aware of any expenses incurred or expense issues.Expense Forms allow management to approve or reject expenses.Expense Forms aid in monitoring and controlling business expenditures.Here is a breakdown of why an Expense Form should be provided in your company: An Expense Form template or form needs to be readily available to help manage and control resources and finances. Expenses such as client meeting lunches, travel, and entertainment must be included. In an office setting, an Expense Form needs to be filled out by an employee before actually incurring the expense. Another example of a reimbursement situation is when a tax refund is given to taxpayers. Reimbursement also applies to expenses outside of the office setting such as in government agencies or insurance companies when a provider pays for expenses right after they have been directly paid by the policyholder. Typically, a company or an organization will compensate an employee for any expense made that is deemed necessary and reasonable. Most companies and organizations use Expense Forms and Reimbursement Forms in order for companies to control expenses that are not within budget. An Expense Claim Form or a Reimbursement Form is a form that allows employees or staff to identify and record expenses made for business or for work for approval.

Pdf free printable expense tracker